ESAC 2017 JWST Workshop




  • In anticipation of the first JWST Call for proposals in late November 2017, the European Space Agency is organizing a series of workshops to engage and inform the astronomical community. The first workshop showcased the capabilities of the JWST science instruments, their observing modes and expected in-orbit performance.
  • The main goal of this second workshop is to provide ample hands-on experience with the various tools supporting preparation and submission of proposals. Among them the Target Visibility Tool, the Exposure Time Calculator and the Astronomy Proposal tool (APT).



  • The workshop will last 2.5 days (from Wednesday morning to Friday early afternoon). The first half day will be devoted to general presentations that will provide updates on status of the project, science policies and timeline. The rest of the workshop will be dedicated to demonstrations and hands-on sessions of the various tools needed for proposal preparation.
  • For each tool there will be an introductory session, followed by hands-on exercises in which participants will gain familiarity with them. Once the participants are acquainted with the various tools, specific science cases will be used to exercise the complete proposal process: from estimating the target visibility and the exposure times to implementing the technical aspects of the proposal in APT.
  • For the hands-on sessions the participants will be divided into small working groups.  Each working group will have the assistance of at least one expert/facilitator that will help the group complete the session.
  • During the registration process participants will be asked to grade their interest in specific observing modes and their level of expertise. This information will be used by the program organizing committee to define the content of the hands-on session. Participants can also submit ideas for the science cases to be exercised. If their proposal is accepted they will be contacted by members of the organizing committee to help them structure the case and prepare the material.
  • Toward the end of the workshop there will be a dedicated parallel session for participants to request direct expert support on specific scenarios of their choice. 
  • All material used during the exercises will be made available online at the end of the workshop.
  • A WEBEX link will be provided to external participants to follow the plenary sessions and demonstrations. There will be no WEBEX link during the hands-on sessions. Prospective JWST users that want to gain experience with the tools and get direct support are encouraged to participate in person.



  • Some preparation will be required to fully benefit from the workshop. A few weeks before the workshop, together with the third and final announcement, we will provide participants with instructions for the installation of the tools that will be used during the workshop. We will also provide a set of links to review the capability of the JWST scientific instruments and their observing modes.



  • Registration period: Friday 21st July to Friday 8th September.
  • During the registration process participants will be asked to fill out a small questionnaire. 
  • Detailed instructions for the registration process are provided here. Registration is needed also for remote participation. The third and last announcement will be sent out only to the registered individuals. 



  • The conference will be held at the European Space Astronomy Centre (ESAC) located in Villafranca del Castillo, Madrid, Spain. 
  • During the workshop bus transportation will be offered between a pick-up point located in Plaza the España (Madrid) and ESAC.
  • There are many hotels  within walking distance to the pick-up-point. There are no special agreements with any of the hotels in the area.



  • 21 Jul  2017  - REGISTRATION OPEN
  • 08 Sep 2017 - REGISTRATION CLOSE
  • 15 Sep 2017 - THIRD AND FINAL ANNOUNCEMENT (with the final program, workshop preparation instructions)
  • 04 Oct 2017 - WORKSHOP START


For information please contact