XMM-Newton Lab


The XMM-Newton SOC regrets to announce that the XMM-Newton Lab has been cancelled.

XMM-Newton Lab

28-31 October 2019

European Space Astronomy Centre (ESAC)
Villafranca del Castillo
Madrid, Spain



The XMM-Newton Lab aims to bring together people who have an interest in timely scientific investigation and use of the XMM-Newton data. This is not a traditional scientific meeting. The Lab is structured to support collaborative refinement and execution of (fairly) mature scientific ideas. This Lab is focusing particularly on getting hands-on experience with the data, forming groups to explore scientific subjects together and brainstorming uses of the data which might lead to drafts of scientific papers. It is hoped that new partnerships will form and lead to co-authored publications for the scientific literature ready or near-ready by the end of the Lab.

The objective is to stimulate state-of-the-art exploitation of the XMM-Newton dataset in a relaxed, yet focused and productive atmosphere. The Lab aims to bring together scientists with diverse educational and cultural backgrounds, different interests, and from different locations working together for four days on exciting scientific topics in a collaborative spirit.

Experts from the XMM-Newton Archive, SAS, Calibration and Community Support teams will be there to help with questions on data access or data usage.


The Programme will be posted in due time.

Policy on Data and Software

We encourage an open atmosphere. As the workshop is centred on sharing and collaborating, any data, catalogue, or software you bring to and use at the Lab must be publicly available and you must be willing for this to be used in any publications which may arise from the collaborative work.

Given this condition, consider carefully if you want to bring proprietary data for use and make sure you are allowed to share these data with the other participants if you do bring it with you to the Lab.

Your participation means you accept this "Data and Software Policy".

Policy for Authorship on Papers

An open and inspiring environment where participants feel free to share their scientific ideas forms an essential part of the XMM-Newton Lab. A policy of shared authorship is adopted, ensuring that any participant can become a co-author on a paper drafted at the Lab if they provided valuable input or a significant contribution to the paper.

Your participation means you accept this "Shared Authorship Policy".

Recommended Preparations

Make sure to bring your own laptop. Some prior knowledge of the use of the XMM-Newton Archive or how to handle XMM-Newton data is advisable.

Instructions with some light home work expected from all participants before the Lab will be sent in due course. One of the instructions will be to prepare a one-minute introduction about yourself and your science expertise to be presented during introductions on Monday.

Important Dates

26 June 2019 Registration opening
15 September 2019 Registration submission deadline    Extended
23 September 2019 Announcement of selected participants
28 October 2019 XMM-Newton Lab starts
31 October 2019 XMM-Newton Lab ends


The XMM-Newton Lab has been cancelled.

The XMM-Newton Lab is offered free of charge. This includes coffee breaks and daily shuttle bus transfers Madrid-ESAC. Participants are responsible for their own travel expenses, accommodation and meals.

Please also provide a short text describing the science or project you would like to explore at the XMM-Newton Lab, and what is your expertise. Also indicate what you would like to gain attending this event.

Please be aware that there may be an oversubscription to this event, and a place can not be guaranteed. Decisions about selected participants will be communicated via email by 23 September 2019.

Social Event

We will have a welcome cocktail on Monday 28 October 2019, starting at 18:30 at ESAC.

Venue and Accommodation


Hotel availability in Madrid is quite limited in October and early booking is recommended. ESAC is located some 30 km west of Madrid and it will thus be best to search for a hotel in the western parts of Madrid.

Please note that XMM-Newton/ESA does not offer hotel reservation services, nor has authorised any third party to do so on its behalf.

We will not block hotel rooms for the conference in any particular hotel, but a list of recommended hotels in this area together with useful links is posted below:

Other useful links to find budget hotels:

The location of all recommended hotels is marked in the map below:





A shuttle bus service will be provided free of charge for transport between Madrid and ESAC and back to Madrid for the four days of the meeting. The departure location of the bus will be in front of the

Hotel Moncloa Exe
Arcipreste de Hita, 10
28015 Madrid


(marked green on the map), which is also very near metro stations. Please note that it is not required to stay at this hotel to make use of this service.

Childcare Service

We are pleased to offer a Childcare Service during the four days of the Lab. The service will be given on-site at ESAC and will be available for all registered participants.

To make reservations and for further information, please contact directly xmmlab@sciops.esa.int.